Home / Marketing and Branding / 7 Ways a Photography Management System Can Improve Your Business

7 Ways a Photography Management System Can Improve Your Business


To be a successful photographer, you need to be good with the camera and have creative ideas, but that’s not all. All of the most successful photographers are where they are because they know how to run a business in the smartest way possible.Even though running a photography business still takes a lot of work, you are missing out if you don’t look at all the ways you can automate your flow. One way to do this is to use a photography management system to automate the administrative tasks you do often. Don’t forget that time is the only thing you can never get back.

In the following article, you will learn how to be more productive in order to spend less time on paperwork and more time behind the lens using photography management software.

What you’ll discover in this article:


  • Organize Yourself Using the Booking Module
  • Sync Your Calendars For Successful Organization
  • Take Advantage of Lead Workflow
  • Use Email Templates To Streamline Your Processes
  • Save Time By Using Questionnaires
  • Simplify Your Photography Processes Using Email Contracts
  • Benefit of Top-notch Customer Service

Organize Yourself Using the Booking Module

With the booking modules that the most popular photography management systems offer nowadays, you can book a new session. You can also promote it on your blog or social media, or email it to your clients to start taking online reservations right now. Without having to make a call to the studio, your clients can choose their session date and time, make payment, and sign a contract online. In this way, both of you save time!

It’s simple to set up, simple to fill your calendar, and simple for your client to reserve.

Also, most of the photography management system providers offer mobile apps to help you stay updated on the road.


Sync Your Calendars For Successful Organization

By using an advanced photography management system, whenever you create a job, event, or appointment, you can synchronize it to appear on your other calendars like Gmail or Outlook. There are various filters that allow you to see exactly what you want to see for any of these jobs and events that can be displayed. 

As an example, you can link your Gmail Calendar and your management software calendar, so that events on one calendar appear on the other. 

Take Advantage of Lead Workflow

A lead workflow offered by an advanced photography management system is a set of steps you take to turn a new lead from a possible opportunity into a job that has already been booked. Throughout the entire sales process, this list of tasks will help you stay on top of what has to be done and when. The Lead Workflow’s tasks interact with different phases of the lead’s life cycle. You can also set the workflow to automatically send emails and questionnaires at certain times.

Use Email Templates To Streamline Your Processes

Frequently, the same email is used again to correspond with different clients. For instance, following a client booking, you might want to send a “Thank You for Booking Me” email. You can save time by making email templates instead of sending the same email to each client one at a time. Your template will automatically fill the email’s body with one click. And you can alter the template for each shoot by including variables in your templates.

Save Time By Using Clients Questionnaires

Questionnaires are a great way to gather up information and learn more about yourclients. The best management systems out there offer questionnaires that are a great way to gather the answers to several common questions you have in one convenient location. They can save you time by cutting down on the number of phone calls and emails you have to make back and forth. They can also help you keep track of your leads and clients.

The use of questionnaires can assist you in experiencing increased self-assurance as well as preparation for each photography session. 
If your clients intend to bring their relatives to the portrait shoot, if they want to do matching outfits, if they show up with props, and if they show up with specific composition requests, you will know and be prepared to handle all of these scenarios like seasoned professional.

Simplify Your Photography Processes Using Email Contracts

Sending contracts to customers, second shooters, suppliers, event organizers, and more is easy with a software management system! With the help of our contract templates, it takes only a few minutes for your client to sign a contract and send you a payment.

Using variables gives the contract template of the photography management software its true strength. They serve as placeholders for customer or event data. The variables will automatically fill in with the relevant data when the template is applied to a real job. By doing this, you may reuse the same template without having to change it for every project.  

Benefit of Top-notch Customer Service

Starting up might be hard. What makes a difference between a great photography management system and the rest of them is reliable customer service. Ideally, you need a comprehensive onboarding process in which you are helped every step of the way. This will ensure that your process works smoothly in the long run.

Choose The Best Photography Management System For Your Business 

With the help of the appropriate photography management system for your company, you may spend more time in front of the camera and less time on paperwork. Client appointments, contract signing, and lead communication are all made simple with the right photo management software. Keep track of all of your leads, responsibilities, and appointments in one place so you have more time to follow your passion with ShootQ. Choose your plan and sign up here.




The NEW ShootQ is Complimentary while in Beta mode for the next few months.  Enjoy!
The NEW ShootQ is Complimentary while in Beta mode for the next few months.  Enjoy!