Maximizing Efficiency During Busy Season Prep
Maria Eveslage • March 3, 2025

The busy season is both an exciting and challenging time for photographers. With sessions piling up and deadlines looming, efficiency is key to maintaining your sanity and ensuring every client has a great experience. ShootQ is here to help you streamline your workflow and stay on top of your game during the busiest times of the year.


The Challenges of Busy Season Prep

Busy season often means juggling multiple clients, sessions, and deadlines. Without proper planning and organization, it’s easy to feel overwhelmed. Common pain points include:

  • Keeping track of inquiries and bookings.
  • Managing contracts, invoices, and payments.
  • Ensuring timely communication with clients.

ShootQ’s tools are designed to address these challenges head-on, giving you more time to focus on what you do best—capturing beautiful images.



Automating Workflows for Better Efficiency

One of the most powerful features of ShootQ is its workflow automation. By setting up custom workflows, you can automate repetitive tasks like:

  • Sending booking confirmations and contracts.
  • Scheduling session reminders.
  • Following up with post-session emails.

Automation not only saves time but also reduces the risk of missing critical steps, ensuring a consistent client experience.


Staying Organized During Peak Times

ShootQ’s centralized dashboard keeps all your client details, schedules, and tasks in one place. Use the calendar to visualize your upcoming sessions, and rely on the task management features to ensure nothing slips through the cracks. With everything organized, you can focus on delivering exceptional service.


Preparing for Success with Custom Templates

ShootQ allows you to create templates for emails, contracts, and invoices, which can be customized for each client. During busy season, this feature is a game-changer, letting you send professional and personalized communications in seconds.


Conclusion

Maximizing efficiency during busy season prep is about working smarter, not harder. ShootQ’s tools help photographers stay organized, automate workflows, and deliver an exceptional client experience, even during the most hectic times of the year.


A logo for a company called shootq migration.
By Maria Eveslage February 10, 2025
What’s Changing? The technology behind our legacy platform has reliably supported our users for many years. However, maintaining and updating this older system has become increasingly challenging, and its limitations have prevented us from delivering the best possible user experience. Therefore, we have decided to transition all users to our more modern and robust platform, which has already been successfully serving thousands of photographers for the past five years. This change is a step forward in our commitment to providing superior tools and services that meet the evolving needs of professional photographers. Why This Change Is Happening Our new platform leverages modern technology that resolves the issues encountered with the old system. It introduces powerful features designed to streamline the management of client relationships. Expect a faster, more stable, and comprehensive system to support your business growth. What is being migrated? To ensure a seamless transition, we will migrate the following items: Jobs Invoices Contacts Contracts Proposals Email Templates Contract Templates Contact Form Templates Product & Services Templates Workflow Templates What will not be migrated? Certain elements will not be carried over to the new system: Client Portals Job Notes In-Progress Workflows (workflow templates will be migrated) Payment Schedule Templates Discount Templates Tax Templates Referrals set in existing jobs Transition to the New System As the legacy system is phased out, here are steps to help you adjust: Disable Legacy Settings: To avoid confusion, disable any unnecessary settings in the legacy system, such as invoice reminders by navigating to Settings > Invoices & Payments > Invoice Settings and unchecking "Send automatic email reminders for unpaid invoices." Complete the New Setup Guide: Utilize the Setup Guide in the new system found under Settings > Onboarding Setup Guide to fully adapt to the new functionalities. Updates on Integrations We are thrilled to share some exciting enhancements that are on the horizon for our new platform. In response to feedback and the evolving needs of our community, we will be implementing integrations with QuickBooks and ProSelect in the near future. These updates are designed to streamline your financial management and client interactions, enhancing your overall workflow efficiency. Stay tuned for these valuable additions that will further empower your photography business. Multiple Brands Additionally, we are excited to announce that support for managing multiple brands is now available, providing you with the flexibility to handle various aspects of your business from a single account. These integrations and features are designed to enrich your experience by streamlining financial management and client interactions, making your workflow smoother and more efficient. Stay tuned for these exciting updates that will further empower your photography business. Further Assistance For a smoother transition, visit our YouTube Tutorial Series and consult the Getting Started Knowledge Base . Our support team is also ready to assist you every step of the way. What If I’m Not Using My Account Anymore?  If your account has been inactive for more than 12 months, your account will not be migrated. If you wish to have your account migrated, you will simply need to login to your account before March 3, 2025. Final Migration Notice This migration is essential for enhancing your photography business operations. We are committed to supporting you through this transition and ensuring a smooth and effective upgrade to our new platform.
By Maria Eveslage February 3, 2025
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